Senior Administrator/ Personal Assistant

Are you an experienced administrator / PA, ideally within an IT or professional services environment?

Do you have excellent diary management, minute taking and IT experience?

Would you like to work for a leading company for a fixed term of 12 months?

We have a very exciting role with a leading employer as they look to appoint a senior administrator for a fixed term of 12 months. If interested or would like more information call Alex on 02890 313157 or email [email protected]

Our client is a global giant in their field, with an award winning team based in Belfast. The role will support the local Belfast office however will also help the Dublin operation. Working within a fast paced environment, this role will be highly suitable for an experienced administrator who has worked within a IT or professional services capacity.

Key Responsibilities

• Calendar and Meeting Management: Co-ordinate, facilitate anddiarise meetings.
  • Manage multiple calendars at Director Level
  • Create and circulate agendas
  • Collation of all required material in advance of meeting
  • Contribute to or run the meeting as required
  • Ensures actions are recorded and minutes/follow-up actions are circulated
  • Follow up on agreed actions to ensure they are completed in a timely fashion

• Corporate Responsibility Groups Facilitation (social club, charity committee etc.):
  • Monthly meeting facilitation
  • Prioritise, schedule topics, collate updates from six working groups
  • Assist with the planning and co-ordination of initiatives/events
  • Create content for communications
  • Own the budget management process

• Event Management:
  • Co-ordinate large scale and company-wide social events (currently all virtual)
  • Create content and have input into topics and speakers
  • Provide information and coaching to speakers as required
  • Manage budgets and suppliers
  • Oversee and co-ordinate events on the day

• Administration Support:
  • Assist with administration for company initiatives
  • Assist with onboarding new joiners and contractors
  • Support other Administration team members where required
  • Manage multiple recurring admin processes, being able to prioritise where needed

Essential Criteria:

• A minimum of 3-5 years’ office administration experience
• Proven ability to manage a high volume administration tasks and the ability to prioritise work load
• Meeting facilitation experience and effective minute taking skills
• Strong organisational and influencing skills
• Excellent interpersonal and communication skills
• Demonstrable ability to build relationships both internally at various levels, maintaining high levels of discretion and confidence at all times
• Excellent computer skills with high level of competency in all Microsoft Office packages, especially MS Teams, Outlook, Word, Excel and PowerPoint

Desired Criteria:

• Executive assistant experience
• Microsoft office certified

Next Steps:

Please submit your application or speak to a specialist consultant in Abacus on 02890313157 for a confidential career discussion.

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